Revised February 1, 2010
ARTICLE I – NAME
The name of this organization shall be the Treasure Coast Radio Control Aero Modelers, Inc.
ARTICLE II – OBJECTIVE
The objective of this organization shall be to promote the sport of model aviation and its related social and community interests within the policies of the Academy of Model Aeronautics (AMA).
ARTICLE III – MEMBERSHIP
A. Open membership shall be limited to a total of 150 members.
B. Membership is available to all individuals satisfying the following:
a) Be a member of the AMA in good standing and submit evidence thereof.
b) Agree to follow all club rules and regulations established by this organization and the AMA.
c) Submit and have approved an application for membership or renewal.
C. Youth membership as defined by the AMA shall be subject to all open membership provisions except the membership cap shall not apply.
D. New Membership:
a) Membership applications shall be accepted and retained on file by the President in the order they are received.
Dues for membership renewal shall be $75.00 per year. Ten dollars ($10.00) of the $75.00 dues amount will be placed in escrow for future flying site development. Dues for junior members 18 years and underand still enrolled in school, shall be free.
Dues are due by January 1st of each year. Any member not paid by January 1st shall be dropped from the roster. Such individuals must re-submit a new membership application and will be subject to a new $50.00 initiation fee. The Board may waive this requirement in special cases.
A members spouse may be considered a non voting member for purposes of participating in regular activities and events and is not subject to dues.
Membership dues for new members shall be $75.00 per year, prorated monthly. New members shall be assessed a $50.00 initiation fee in addition to their prorated dues. Ten dollars ($10.00) of the $75.00 plus the $50.00 initiation fee shall be placed in the future flying site development escrow account.
Flagrant or continued violation of club rules or regulations, or of club principles and objectives are grounds for dismissal, pending review by the Board of Directors.
Any paid dues are forfeited by membership termination at any time, whether voluntary or involuntary.
Guest Policy: Guests, visitors and potential new club members are welcome and encouraged to visit our field, but to comply with farm policy, they must be met at the gate and escorted to the flight line. Persons holding a current AMA license may fly at the club field if sponsored by and accompanied by a club member in good standing. The club members “membership card” must be used and said member will be responsible for all activities. Guests are restricted to a maximum of three flying sessions, without becoming a member.
Family members living out of the local area are not restricted to the “three sessions“ rule.
ARTICLE IV – OFFICERS
The Board of Directors (BOD) shall consist of five members. The President, Vice President, Secretary, Treasurer and a Member at Large and are responsible for general governing of the organization.
The Board of Directors shall appoint a Nominating Committee in October for the purpose of soliciting nominations for the elected officers for the next year. The committee will present its nomination in November. Nominations from the floor will be accepted.
Written and signed ballots, by members in good standing, shall elect all Board of Directors officers. Ballots shall be distributed to all members no later than ten (10) days prior to the December membership meeting.
Votes will be tallied at the December meeting. Elected board members will assume their office at the January meeting.
Committee Chairmen may be appointed by the President each year and may include: Membership, Newsletter, Safety, Contest, Field, Training, Librarian and any other committee the President deem
Committee Chairmen may appoint members to assist in carrying out the Chairman’s duties.
A majority vote of the Board of Directors is required to implement any decision made by the Board of the Directors.
ARTICLE V – DUTIES AND RESPONSIBILITIES
The duties and responsibilities of Club Officers and Committee Chairmen shall include, but not limited to
PRESIDENT: The President shall preside at all meetings and shall act as spokesperson for all activities pertaining to the organization.
VICE PRESIDENT: The Vice President shall act for the President in the event he is unable to serve and shall be responsible for social activities and programs.
SECRETARY: The Secretary shall keep the minutes for all meetings, conduct all correspondence , and maintain all records for insurance and charter purposes.
TREASURER: The Treasurer shall collect and maintain all funds related to the organization, disburse funds as necessary, and report the financial status at club meetings.
MEMBER AT LARGE: The Member at Large has the same voting privileges as the other Board members and will perform any duties assigned to him by the President.
MEMBERSHIP CHAIRMAN: The Membership Chairman will receive membership applications, present applications to the Board of Directors for approval and solicit new members.
NEWSLETTER EDITOR: The Newsletter Editor shall edit and publish the monthly Wright Flyer newsletter and publish the news of all club activities and events.
FIELD CHAIRMAN: The Field Chairman shall be responsible for maintenance of the flying site and organize and direct work parties as necessary.
TRAINING CHAIRMAN: The Training Chairman shall coordinate the training and solo qualification program. He shall appoint, with the Board of Directors approval, instructors to support training
requirements and provide instructional programs for all levels.
LIBRARIAN: The Librarian shall be responsible for securing and maintaining videos, pictures and publications of club activities.
SAFETY CHAIRMAN: The Safety Chairman shall be responsible for flying field safety and bring any issues or recommendations for disciplinary action to the Board of Directors for action. He shall also
conduct periodic safety inspections of aircraft and promote safe flying.
ARTICLE VI – MEETINGS
General membership meetings shall be held monthly, except the President at his discretion may suspend meetings for July and August due the normally low attendance at these meetings. Meetings shall be held at a time and place as determined by the Board of Directors. The President shall make every effort to notify the membership of any change of a scheduled meeting at least ten days in advance of the change.
The annual social meeting will be held in January at which time the new Board of Directors will be ceremoniously installed.
The President shall conduct meetings according to “Robert’s Rules Of Order”.
Meetings will be conducted according to the following agenda. The President may make changes before meeting commencement:
Call to order
Minutes of previous meetings, including Board of Directors meetings
Committee Chairmen Reports
Program (if any)
Notice will be given by e-mail and posted on the web site at least 10 days prior to the next scheduled meeting of any proposal to spend more than $2,000 of club funds. A simple majority vote at that meeting is required for passage.
The Board of Directors shall meet monthly to conduct the normal business operations of the organization.
ARTICLE VII – AMENDMENTS
Proposed amendments to the By-Laws can be made by any member and must be submitted in writing to the Board of Directors. Upon approval by the Board of Directors, a ballot with the proposed changes will be submitted to the membership by e-mail and posted on the web site at least 15 days prior to the next scheduled meeting, at which time the ballots will be counted. A two thirds majority of the returned ballots is required to pass any By-Laws change. Signed ballots may be returned by regular mail, by e-mail or
presented at the meeting when the ballots are counted.
The Flying Field Regulations are incorporated into and made a part of the By-Laws.
ARTICLE VIII – INCORPORATION
The Organization shall be incorporated as non-profit , maintain AMA Charter, and pay all fees for continuance of said Charter.